The Australian National Audit Office (ANAO) supports accountability and transparency in the Australian Government sector through independent reporting to the Parliament. At the ANAO, you will make meaningful and valuable contributions to public sector administration through a full range of audit and assurance services. We are a professional and high performing organisation underpinned by the values of integrity, respect and excellence. Our people are technical and analytical experts in their field and are driven to produce high quality outcomes.
The Assurance Audit Services Group (AASG) conducts annual financial statement audits of Australian government entities and agencies, and plays a crucial role in improving the standards of financial management and administration across the public sector. This position sits within this work group.
Under the guidance of the AASG Senior Executive Director of Resourcing and Budgeting, the primary responsibilities of the role include:
- Assisting the work area to meet its product plan targets through the recording and management of:
- preparation of the workgroup’s accounts each month, including but not limited to:
- preparing revenue and expense accruals each month, including supporting documentation;
- raising and amending the workgroup’s purchase orders;
- processing accounts and invoices in accordance with individual terms and conditions;
- the accounts receivable function for the work area;
- payments, ensuring they are coded to the correct audit and general ledger account at all times;
- the reconciliation of Finance One contract payments ensuring they adhere to budget; and
- monthly accounts for cab charges, mobile phones and 4G4 cards.
- managing and directing information flow for the work area;
- managing an audit time recording system as system administrator for AASG;
- provide professional and technical advice including on process improvements and documentation;
- conduct periodic reviews of and reporting on information held in the audit time recording system; and
- reviewing and management of the workgroups workforce plan, including liaising with human resources regarding employment data, new employees and their onboarding.
- management of AASG contracts in accordance with Commonwealth Procurement Guidelines;
- preparing tender documentation and contracts (both contract-in and contract out);
- preparing documentation and contracts for consultants including contract variations;
- drafting the work area’s component of the ANAO Annual Procurement Plan;
- verifying AASG’s component of the Senate Order Listing of contracts;
- liaising with accounting and legal firms on contract matters;
- management of time recording for audit contractors; and
- monitoring and tracking contract commitments and payments against contracts using both the Finance One system, and shadow tracking systems.
Support Resource Management by:
- managing internal stakeholder relationships;
- coordinating regular meetings with Resource Managers;
- assisting with booking staff into the Resource Schedule; and
- assisting Audit Managers in obtaining resources from other Groups and firms.
- coordinating the onboarding of new staff and contractors;
- liaising with Building Services on building maintenance issues; and
- co-ordinating IT issues between ASG and off-site staff and contractors.
The successful candidate will have the following skills, knowledge and/or attributes:
- High-level organisational, planning and coordination skills.
- The ability to manage competing priorities whilst still being flexible to change.
- Work well as part of a team and on their own to deliver objectives and priorities.
- High level of autonomy and responsibility with the ability to manage upwards when needed.
- Demonstrated attention to detail, initiative and the ability to apply sound judgement.
- The demonstrated ability to follow processes, as well as identify and implement process improvements.
- Highly developed stakeholder management skills to foster effective working relationships.
- Well-developed professional written and oral communication skills.
- Advanced Microsoft Excel skills.
- Thorough understanding of accrual reporting principles with demonstrated experience.
In addition, the following experience would be high regarded:
- Experience in business/office management or finance administration in a Government context.
- Experience in project management including government procurement requirements.
Qualifications - There are no mandatory qualifications for this role.
Citizenship - To be eligible for employment with the ANAO, applicants must be an Australian citizen.
Security Clearance - The Australian community requires the highest level of integrity from ANAO employees. The preferred applicant will be required to obtain and maintain an Australian Government Security Clearance.
The filling of this vacancy is intended to constitute an affirmative measure under section 8(1) of the 'Racial Discrimination Act 1975'. This vacancy is only available to Aboriginal and/or Torres Strait people.