The Department of Education, Skills and Employment (DESE) delivers Australian Government policies and programs to ensure Australians can experience the social wellbeing and economic benefits that quality education, training and employment provides. Our primary focus is to equip Australians — at all life and career stages — with knowledge, skills and attributes to live well, thrive at work and contribute to community life.
The key duties of the position include:
The department is currently looking to fill a number of Executive Assistant positions (and Merit Pools) at the APS 4 and APS 5 levels, across various Branches and Groups in Canberra. Successful candidates at the APS 4 and APS 5 levels support Senior Executive Service Band 1 and Band 2 employees.
As an Executive Assistant, you will provide high level support to senior managers and will undertake administrative and coordination tasks including:
- managing and organising diaries (including scheduling appointments and meetings)
- coordinating and assisting work flow management (including task tracking and assisting to ensure tasks are completed according to priority and deadlines)
- travel coordination (including establishing and acquitting travel requests)
- providing support for Branch work as required (including preparing correspondence, secretariat support for committees and coordination of requests such as Branch meetings and events)
- liaising professionally with other areas of the department and external organisations.
To be successful you will have the following skills, experience and attributes:
- demonstrated experience in providing support to senior executives
- demonstrated ability to work in productive partnerships to achieve business results
- high level organisational and time management skills
- well-developed judgement, verbal and written communication and interpersonal skills
- ability to build and maintain productive professional relationships and networks
- accuracy and attention to detail
- ability to work autonomously and in a team environment
- experience in using computer software programs and systems in an administrative role
- reliability, integrity and strong personal drive.
Please note, under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency delegate has agreed, in writing.
The ability to obtain and maintain a security clearance up to Negative Vetting Level 1.
This selection process may be used to establish a merit pool. The pool might be accessed to fill ongoing and non-ongoing vacancies for similar roles in the department over the next 12 months.
The filling of this vacancy is intended to constitute an affirmative measure under section 8(1) of the 'Racial Discrimination Act 1975'. This vacancy is only available to Aboriginal and/or Torres Strait people.