Executive Assistants (EA’s) are part of the executive support network. They provide high level support to executive’s across the Department and the Australian Border Force. EA’s are responsible for the delivery of timely, efficient and effective administration, coordination and advice. An EA may work as part of a small, high performing team within a complex and fast-paced environment. This is a position of trust that requires emotional intelligence, sound judgement and high levels of personal integrity, sensitivity, confidentiality and discretion.
The APS4 EA manages the front office functions in high volume environments, including the management of diaries, appointments, correspondence, organising events, coordinating travel and collating documentation.
The Executive Assistant will provide a range of high level administrative support services, which include, but are not limited to:
- Monitoring and track incoming documents to ensure correspondence is triage and actioned accordingly.
- Providing quality assurance (including proof reading, editing and drafting) of documents such as briefs, minutes and other advice in accordance with departmental guidelines.
- Providing administrative support in a timely manner, including but not limited to, printing and collating documents and other briefing material.
- Reacting quickly and flexibly to any changes in the executive’s schedule, including rescheduling to achieve the required outcomes.
- Coordinating travel arrangements, accommodation and supporting documentation including acquitting corporate travel cards.
- Organising and coordinate activities on behalf of the executive as required.
- Liaising with stakeholders and assist with the resolution of moderately complex issues.
- Anticipating and identifying relevant internal stakeholders’ expectations and concerns and adapt communication style to present messages in a clear and concise manner.
- Providing support and guidance to a lower level or new staff member to successfully carry out the role.
- To be eligible to work with the Department of Home Affairs you must:
- Be an Australian Citizen
- Fulfil the Department’s minimum requirements by satisfactorily answering all screening questions during the application process
- Obtain and maintain the required AGSVA clearance
- Obtain and maintain a current Employment Suitability Clearance
- Undergo a health assessment (where applicable).
Mandatory (and where applicable, role specific) screening questions are used within the application to ensure all successful applicants meet these minimum requirements of the Department.
Remuneration: The Department offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.
Information about employment in the Department of Home Affairs, and advice on how to apply for vacancies can be obtained from the department’s website at http://www.homeaffairs.gov.au/about/careers-recruitment
If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to recruitment at firstname.lastname@example.org. A response will be sent during business hours.
If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: email@example.com
The filling of this vacancy is intended to constitute an affirmative measure under section 8(1) of the 'Racial Discrimination Act 1975'. This vacancy is only available to Aboriginal and/or Torres Strait Islander people.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: http://www.apsc.gov.au/priorities/disability/recruitability.
About Department of Home Affairs
‘Working together to ensure that Australia is prosperous, secure and united’
The Department of Home Affairs is a central policy agency, providing coordinated strategy and policy leadership for Australia's national and transport security, federal law enforcement, criminal justice, cyber security, border, immigration, multicultural affairs, emergency management and trade related functions. The Department of Home Affairs includes the entirety of the Department of Immigration and Border Protection. It also includes national security, emergency management and criminal justice functions from the Attorney-General's Department; the Office of Transport Security from the Department of Infrastructure and Regional Development; multicultural affairs from the Department of Social Services; and the counter-terrorism coordination and cyber security policy functions from the Department of the Prime Minister and Cabinet.